If you’re like a lot of people, you’ve probably got a closet somewhere in your office overflowing with documents. At New York Document Scanning, we can digitize your hard copy originals with high speed document scanners and save them to CD/DVD media, encrypted drives or the cloud, effectively reducing the overflowing closet to a few discs in your desk drawer.
We utilize Canon scanner technology integrated with advanced barcode recognition software for efficient and accurate document processing.
Document Scanning Services
We specialize in digitizing small-format documents, such as letter- and legal-sized papers, using high-speed production scanners equipped with barcode recognition. During the scanning process, barcode sheets are strategically placed to organize files, folders, and document groups. This automatic batch scanning method ensures your documents are categorized accurately and indexed seamlessly into document management systems for easy access and integration.
Document Preparation
To ensure flawless results, our team provides both basic and advanced document preparation:
New York Document Scanning offers both basic and advanced document preparation for scanning. Basic Document Preparation is the process of removing stables, paper clips, and bursting documents. Similar to what you would do before putting your documents into an auto-feeding copier. Upon completion of scanning, documents are reassembled into the original order and locations from which they were removed. Reinserted documents will also be prong filed if applicable. Burst documents are reinserted into the folder in the correct order but are not rebound. Other items that may have been attached together by devices such as staples and paper clips are reinserted into the folder in the correct order, but are not reattached. Basic Document Preparation service is are available on a per-page basis.
Advanced Document Preparation is offered in addition to basic preparation services. The service includes reattachment of staples and paperclips, and, document sorting and removal. Advanced Document Preparation is offered on an hourly basis.
We also offer additional services such as Scanned Image Quality Assurance, which involves detailed image inspections and random spot checks, as well as Image Clean-up to enhance scanned files by correcting alignment (deskew) and removing unwanted black borders.
Document Scanning Basics You Should Know
Document Scanning is usually done in offices where large volumes of documentation are regularly handled and there is a need to create an affordable, efficient information storage and retrieval system. This process has the ability to scan paper records or documents quickly. The scanned copy can be created in the kind of format preferred by the organization. This includes JPEG, PDF and TIFF formats. Implementing a Document Scanning Solution means executing the scanning process in a more organized way, maintaining standardization across the process of scanning, saving and retrieving documents.
What is Document Scanning Software?
A Document Scanning Software is a core requirement of moving towards the more efficient and pocket-friendly medium of saving documentation in the digitalized format. A Document Scanning Software uses a simple method wherein scanned copies of documents are prepared via a scanner and these copies are saved on the computerized network of a business. This means that access to sensitive documents is increased since digitalized information in NJ can be better protected than physical files. This also means a major saving in the form of preventing costs incurred in the form of files, storage space, faxing or loss of data since a Document Scanning Software provides an unlimited data storage and retrieval system without any additional costs.
A modern Document Scanning Software combines some basic features that are very user-friendly. This includes the ability to append, delete or replace scanned pages within a scanned file. Users can easily zoom or pan the Window. For better images, that are often required in healthcare settings, anti-alias or scale-to-grey feature is provided. This is combined with other features such as making the images more readable by offering Rotation, Scaling and Inversion apart from offering quick Scrolling and Cropping tools.
Using a Document Scanning Software helps to streamline access to records since web-based users can be easily restricted. Many organizations choose to have added security features like Disaster Recovery for scanned files which mean that loss-of-data is made nearly impossible. Searching through scanned documents is rather easy since information can be retrieved using basic and advanced search tools that deliver results within a few seconds.