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Excellent: Loose, clean, uniform size, no staples Good: Stapled/clipped, mostly uniform size, with minor issues like bent corners or small tears Moderate: Messy files, odd sizes, specific types (receipts, fax paper, onion skin, envelopes, carbon copies), some damage, repairing (tears, creases, folds) Poor: Heavily damaged/fragile, needs taping, smoothing, or special handling