Transform how your healthcare practice manages patient information. At New York Document Scanning, we provide budget-friendly medical records scanning services designed to help you streamline daily operations, reduce costs, and deliver superior patient care. Outdated paper systems are a thing of the past—embrace a smarter, faster, and more economical solution today.
From Paper to Pixels: Unlocking the Power of Medical Records Digitization
Medical records scanning services provide greater efficiency than paper records, enabling faster access and better management.
With imaging technology, the records of your most active patients can be scanned first for quicker retrieval.
For practices with large volumes of records, scanning may take several months to a year, and assigning staff to this task can disrupt workflow and lower productivity.
Outsourcing scanning helps reduce disruption and costs, while ensuring the provider follows HIPAA privacy regulations to protect patient information.
From Paper to Searchable Digital Records
Paper-based medical records can be scanned and saved as files such as TIFF or PDF, then integrated into EHR systems. Digital files eliminate the need to sort through large stacks of paper, saving time and reducing errors when retrieving important medical information.
Metadata entry, such as dates and demographic details, makes navigation faster and more accurate.
PDF files can be converted into searchable formats using OCR (Optical Character Recognition), allowing clinical data and medical charts to be found quickly and accurately. Search by text or date makes locating information even easier.
Text in PDFs can also be linked to other pages, creating highly searchable PDF libraries.
HIPAA HITECH Compliance
Under data protection laws, the files and reports always belong to the creator and custodian of the records. The medical facility that originally prepared them retains ownership, regardless of who created or modified the content.
These records may include X-rays, CT, PET, MRI, Ultrasound, and various reports, ensuring the facility maintains full control and responsibility for patient information.
Patients can request original documentation at any time under HIPAA privacy rules.
The hardware, software, and media used to store this information are managed by EMR systems, which ensure data is backed up, protected, duplicated, and migrated as needed. This prevents loss from media degradation and safeguards the integrity and availability of patient records.
Older Records Incorporation
Incorporating old records into a patient’s current file improves accessibility, boosts efficiency, enhances patient safety, and helps achieve the cost savings promised by EMR systems.
While the process can be costly and time-consuming, it ensures a complete and reliable medical history for better care.
Reducing the cost of scanning medical records is essential. Accurate scans are critical, especially since many records include handwritten reports from multiple healthcare professionals throughout a patient’s treatment. Proper scanning ensures that records of all quantities, formats, sizes, qualities, and media types are preserved without loss of information.<
Once scanning and verification are complete, securely shredding the original records protects patient privacy and prevents unauthorized access.
Cut Costs, Not Corners: Low-Cost Scanning for Medical Records
Don’t let paper records slow your practice down. Contact New York Document Scanning today to discover our cost-effective, value-driven solutions for NY medical records scanning. Let us help you modernize your operations, improve patient care, and save money.
Get in touch now and unlock the full potential of your practice.