Businesses operating in New York and New Jersey metropolitan areas must maintain compliance with federal immigration laws.
That means preparing for I-9 audits and the possibility of upcoming ICE raids on your business.
New York Document Scanning offers New York and New Jersey business owners and HR teams I-9 document scanning service to minimize errors, improve your record management processes, and prepare your business for an ICE raid and audit.
I-9 compliance is a non-negotiable legal responsibility for all U.S. employers in all sectors.
Compliance ensures your workforce is legally authorized to work in NYC and NJ and failing to meet these requirements results in steep fines and potential legal consequences for your business.
ICE actively conducts workplace enforcement inspections via raids at business locations across New York City, Jersey City, Newark, NJ, and surrounding cities, and I-9 audits to verify compliance.
With New York Document Scanning you can proactively safeguard your compliance strategy and scan HR files, resulting in less downtime to your business during raids and audits.
I-9 ICE Audits and Raids on NYC and NJ Businesses
When ICE cracks down on local businesses in the NYC and New York, and New Jersey, they conduct audits to review employer I-9 forms for immigration compliance.
If you’re caught in violation of the law or there are discrepancies in your paperwork, your company can expect the DHS to take legal action against you—with severe penalties.
ICE also conducts raids on businesses they suspect of employing illegal workers.
These aggressive enforcement actions involve sudden unexpected inspections where undocumented employees are detained, and employers are held accountable for hiring illegals.
Consequences of I-9 Non-Compliance
As of June 28, 2024, the Department of Homeland Security (DHS) increased fines for employers in non-compliance of I-9 regulations.
- Penalties for I-9 Form Violations: Fines ranging from $281 to $2,789 per violation.
- Knowingly Employing Unauthorized Aliens (First Offense): $698 to $5,579 per violation.
The fines for non-compliance are heavy, and employers also risk the DHS bringing forward criminal charges.
These charges cause reputational damage for businesses, and they risk debarment from bidding on government contracts.
Rigorous I-9 compliance protocols, secure record-keeping solutions, and professional Human Resources Scanning Services are essential for every business operating in New York, NYC, Newark NJ, Jersey City, and surrounding NJ cities.
ICE is Ramping Up Enforcement Actions
The DHS is scaling up immigration enforcement actions, with ICE receiving more authority to detain undocumented workers.
Restrictions on enforcement activities at schools and places of worship are more lax under the current administration and ICE now has the capacity to make greater use of expedited deportations for illegal workers.
With DHS and ICE enforcement actions ramping up, businesses must develop a proactive approach to developing and maintaining compliance.
New York Document Scanning Services – Benefits for Business Owners
Contact New York Document Scanning Services to convert your I-9 records to secure digital files.
Onsite Document Scanning Services
Our team visits your business location and scans your records on-site. We work quickly and won’t slow down your operations.
Secure Digital Storage
Eliminate the risk of damaged or misplaced paperwork with electronic I-9 forms for superior organization and accessibility.
Compliance Efficiency
Streamline internal auditing processes with immediate access to your files, convenient record searches and save time by eliminating manual searches.
Quick Accessibility
If your business receives an audit notice from ICE, you have 72 hours to prepare. Our digitized forms offer immediate retrieval.
Affordable Human Resources Scanning Services
New York Document Scanning Services offers NYC and NJ companies cost-effective HR document scanning solutions. You get affordable compliance strategies for small and mid-sized businesses.
A Step-By-Step Guide to Preparing for I-9 Audits and ICE Raids on Your Business
Step #1 – Launch an Internal I-9 Compliance Audit
- Be proactive and conduct an internal I-9 compliance audit in your company before you receive an ICE notice or get raided.
- Review existing I-9 forms for completeness and accuracy and identify and correct any errors.
Step #2 – Partner with New York Document Scanning Services
- Leverage our onsite document scanning services with secure, encrypted document storage to protect sensitive employee data.
- We offer compliance expertise to help business owners and HR teams navigate the complexities of immigration law.
- Our error-checking and correction support minimizes non-compliance risk in the audit process.
- We do it all onsite to make your digital transformation as easy as possible.
Step #3 – Digitize I-9 Forms for Easy Retention and Less Downtime
- By digitizing your I-9 forms companies and HR teams ensure compliance with federal record retention requirements for at least three years after hiring or one year after employment ends.
- Quickly retrieve your I-9 documents for ICE audits and raids, reducing downtime by alleviating stress and administrative burden on your team.
Step #4 – Train the HR Team
- Educate your HR team and hiring manager on best practices for I-9 compliance such as proper documentation retention and correction procedures.
- How to handle ICE audits and raids, including documenting any records seized by the authorities.
Why Choose New York Document Scanning Services?
- Our local expertise and deep understanding of New York’s diverse workforce and specific compliance challenges position us to add value to your compliance strategy.
- We offer advanced encryption technology and holistic cyber protection for your sensitive HR data.
- Affordable pricing with flexible pricing plans to accommodate NYC and NJ businesses of all sizes, operating in all sectors.
Services Offered by New York Document Scanning Services
New York Document Scanning Services specializes in digital transformation solutions for New York and New Jersey businesses throughtout Hoboken, Jersey City, Newark, NJ and more.
Our team will streamline your HR document management and compliance.
Our world-class service offering:
- I-9 Document Scanning Services – Convert your paper I-9 forms to secure digital records.
- HR Scanning – Digitize and organize your employment records, payroll, and compliance documents.
I-9 Human Resources Document Scanning Services Near Me in NYC, NY, and NJ
At New York Document Scanning LLC, we provide professional New Jersey document scanning services for businesses in NYC, Hoboken, Jersey City, Newark NJ, and beyond. Searching for document scanning near me? Our local teams make it simple to get fast, secure, and affordable solutions right in your area.
Our specialized Human Resource Document Scanning Services make compliance effortless by digitizing and organizing HR files. We also handle payroll, archival, legal, and medical records scanning, so whether you’re looking for HR file conversion near me or comprehensive document management, we’ve got New York and New Jersey businesses covered.
Best Practices and Key Tips for Human Resources I-9 Compliance
Stay Proactive – Plan a quarterly review of I-9 records and update and correct information where necessary to save time during ICE audits and raids.
Use E-Verify – E-Verify confirms employee work authorization status and is easily integrated with our document scanning services.
Document Corrections Properly – Correct errors in accordance with ICE guidelines and retain records of all changes made.
Prepare for ICE Raids – Train your staff on how to properly handle ICE workplace enforcement actions and document any seized records during these actions.
Negotiate Pricing – We offer bulk discounts for high-volume processing of I-9 forms for your compliance strategy and digital transformation.
Stay Compliant with New York Document Scanning Services
With ICE ramping up I-9 enforcement operations across NY and NJ, take proactive steps to avoid legal and financial penalties.
Partnering with New York Document Scanning Services brings value to your compliance strategy and business operations.
- Digitize and securely store employee I-9 forms.
- Ensure fast, compliant document retrieval in the event of an ICE audit.
- Reduce downtime and administrative burden during audits and raids.
- Minimize non-compliance risk and safeguard your business.
Get started today—contact New York Document Scanning Services to learn more about how our digital document scanning services protect your business and streamline your compliance strategy.