Unlike most companies that charge a premium for onsite scanning, we provide it at offsite rates. This eliminates the hassle of inventorying, packing, or shipping documents, cuts transportation costs, and ensures your sensitive files remain secure throughout.
On-site document scanning services. Stay compliant with data policies. Professional service. No downtime for your business.
Does your data handling policy forbid your firm from removing documents and files from your premises? Many industries have this compliance issue, and it slows digital transformation for firms operating in many different sectors.
New York Document Scanning solves this problem with on-site scanning services. We’re your trusted partner in digitizing paper documents into secure, searchable digital archives.
Our professional on-site scanning streamlines document management procedures and boosts business efficiency. We bring our state-of-the-art on-site document digitization to you, reducing downtime while mitigating conversion costs.
How Our On-Site Scanning Service Adds Value to Your Business
On-site document digitization is the fastest and easiest route to entering your paper archives into a digital database that is easy to reference, search, and edit.
No Downtime for Your Business
Our team will visit your business location anywhere in New York or New Jersey and convert your files and documents on-site with our human resources document scanning services, without disrupting your normal business activities.
Affordable Conversion and Cost Savings
Avoid paying shipping, packaging, and off-site storage fees. Our on-site business scanning services eliminate these indirect costs.
Data Legislation Compliance
Your documents never leave your location. Our on-site document digitization keeps your company compliant with data security and sharing policies.
Our Document Scanning Process for Business
At New York Document Scanning, we have a refined process to deliver high-quality, secure digital conversion of your paper-based document archives. Here’s how we complete your digital transformation.
Phase #1 – Document Preparation
Our team sorts your paper files and documents for fast, efficient scanning.
Phase #2 – High-Resolution Scanning with Optical Character Recognition (OCR)
Using state-of-the-art OCR technology, we capture high-quality, crisp digital images of your documents, converting them into searchable, editable formats, for fast retrieval from your database.
Phase #3 – Indexing and Organization
We add bookmarks, links, and metadata to your documents, streamlining data access and archive navigation.
Phase #4 – Secure Digital Archiving
Your digitized files are sent to encrypted cloud storage or copied to external hard disks for safe archiving and data compliance.
New York Document Scanning – Servicing Businesses and Service Providers in NY & NJ
Our on-site scanning for businesses is scalable to accommodate businesses of all sizes. We fit our services to your needs, whether you’re a corporate or a small business. Our local presence in NY, NYC, and NJ guarantees speedy service, fast archive conversion, and direct support.
Legal and Financial Services – Securely digitize confidential documents and contracts.
Healthcare – Scan medical records and patient information into compliant digital formats.
Manufacturing – Transform technical documents and drawings for easy access.
Government and Education – Accurate archive conversion for private and public institutions.
Technology and Expertise that Delivers Results for Your Business
Our business on-site scanning services are just a click away. Our team combines professional service with technology solutions to deliver fast results for your business.
Our high-speed OCR systems are accompanied by manual entry reviews by trained experts in business data entry and processing.
Affordable On-Site Scanning Services for Any Budget
We offer contract on-site document scanning and one-off scanning services for all businesses.
Whether you need an operations manual for your small business scanned, or you’re a large corporation converting large physical archives to digital formats, we’re the team you need working on the project.
Contact us and we’ll discuss your needs. We guarantee you professional, prompt service at the best rates in NY and NJ.
On-Site Scanning Near Me in NYC, NY, and New Jersey
Partner with New York Document Scanning for secure, efficient, and dependable on-site document scanning.
Our on-site document scanning is designed to cause minimal interruption, reduce costs, and better organize business documents.
Contact us today and see how our on-site solutions are capable of revolutionizing your process of managing documents.
Simplify your business and secure your information with New York Document Scanning—your local on-site document imaging professional.
Disaster Recovery – Protection from fire, flood damage and terrorism.
Safeguarding Documents Before Disaster Strikes
In an unpredictable world, businesses must prepare for the worst. Natural disasters, fires, and even acts of terrorism can cause irreparable damage to critical paper records, leaving organizations struggling to recover. Without a solid disaster recovery plan in place, the financial and operational toll of such catastrophes can be overwhelming. Fortunately, New York Document Scanning Company specializes in onsite document scanning services, providing businesses with a proactive solution to safeguard vital information before disaster strikes.
On-Site Document Scanning at the World Trade Center
One month before the tragic events of September 11, 2001, New York Document Scanning staff successfully completed an extensive on-site document scanning project at the World Trade Center. This initiative was part of a broader effort to digitize essential records for the Port Authority of New York and New Jersey. The project covered documents related to critical infrastructure, including the George Washington Bridge, Goethals Bridge, Holland Tunnel, JFK Airport, LaGuardia Airport, Lincoln Tunnel, Newark Airport, PATH Metro (Jersey City, Harrison, and Newark, NJ), Teterboro Airport (Paramus and Hackensack, NJ), and the World Trade Center itself.
This timely digitization project played a crucial role in disaster recovery efforts following the September 11 attacks. While the original documents were lost in the collapse of the Twin Towers, their digital copies remained accessible, ensuring that crucial records were available for relief and reconstruction efforts.
The Impact of September 11 on Document Preservation
The devastation of the World Trade Center attack underscored the importance of secure document storage and disaster recovery planning. Immediately following the attacks, access to critical documentation was essential for rescue operations, insurance claims, and rebuilding efforts. Thanks to preemptive digital preservation, crucial files remained intact despite the destruction of their physical counterparts.
An aerial view of Ground Zero taken on September 26, 2001—15 days after the attacks—depicts the smoldering remains of the World Trade Center complex. This tragic event serves as a stark reminder of the unpredictable nature of disasters and the necessity of proactive document management.
An aerial view of the still smoldering World Trade Center Complex September 26, 15 days after terrorists attacked the Twin Towers with hijacked jetliners.
The Legacy of Disaster Recovery and Digital Archiving
In the aftermath of 9/11, the importance of digital document preservation has only grown. Today, businesses across industries recognize that secure, offsite digital storage is a fundamental component of any disaster recovery plan. New York Document Scanning Company remains committed to helping organizations protect their valuable records through state-of-the-art document scanning services.
Prepare Before Disaster Strikes
Disasters can occur without warning, but preparation can make all the difference. Organizations must take proactive steps to safeguard their critical records before catastrophe hits. Investing in professional document scanning services ensures that vital information remains accessible and secure, no matter what challenges arise.
New York Document Scanning Company stands ready to assist businesses in implementing comprehensive document preservation strategies. Don’t wait until disaster strikes—protect your essential records today and ensure your organization’s resilience in the face of uncertainty.
1 World Trade Center, New York, NY 10006
9/11 Memorial North Pool
Nearby, the 9/11 Memorial North Pool provides a place for reflection, reminding us of the lives lost and the lessons learned from that fateful day.
Reflecting pool at One World Trade Center (Ground Zero)
