Document Scanning Reduce Your Costs
Do you need a lower priced solution? 30-50% of the cost of scanning your pages is associated with making your documents "scan ready" and manual data entry.
You can reduce document scanning costs by making your documents "scan ready". Preparing your documents for batch scanning is the process of removing stables, paper clips, post-its, repairing torn pages, and bursting documents. Similar to what you would do before putting your documents into an auto-feeding copier.
Your documents are now ready for automatic scanning and bar coding. Automatic batch scanning is a high-speed production process to scan large numbers of pages and index documents at the time of scanning.
Capture meta data from barcodes to save data entry costs.
Barcode recognition is used to index your documents automatically. The barcode recognition process indexes and creates separate document types from bar-code sheets that are inserted into your document files, folders and document groups during the preparation process.
What are the benefits of outsourcing back file conversion?
1) Bringing in an additional body to man the scanners – this is going to cost the company the salary and benefits for this person on a yearly basis. Once the back file conversion is complete, the day forward imaging needs wouldn’t be large enough to justify an in-house production staff.
2) Save wear and tear on your equipment or the cost of purchasing the scanner, scanning equipment, and training. This is usually priced out by the size of the company and not necessarily by the needs of the company. Meaning, even if your company only needs a scanner or 2, the hardware and software vendors see that you are a big company and they take full advantage of this and don’t price the materials out by the need, yet by the size of the company.
3) The learning curve when it comes to scanning. Most companies do not realize the cost of the learning curve when it comes to undertaking a project like this. The software and hardware vendors will sell software to a company at top dollar and then provide very broad training that applies to the specific hardware/software. When it comes to taking that hardware/software and applying it to the company’s direct needs, it sometimes takes months or even a year for the needs of the scanning project to be truly satisfied. During that time the company is basically losing money, while the learning process is being figured out.
Outsourcing your scanning requirements and do-it-yourself document preparation and bar coding are a cost effective solution for your imaging project.
About the author:
New York Document Scanning provides document scanning and creates bar codes for existing and new databases. Get a free quote for your project. Visit us at http://www.new-york-document-scanning.com
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